Constitution and Rules
The name of the Club shall be PREES Cricket and Recreation Club and its aims shall be to provide a ground for the general benefit of the village, to provide a Clubhouse for social communication between members, mutual helpfulness, mental and moral improvement and recreation and to supply refreshments to members.
Rule 1. The property of the Club shall be maintained in perpetuity for sport and recreation and shall be vested in at least four trustees. Trustees shall be appointed at an Annual General Meeting of the Club. An Annual General Meeting shall have the power to fill any vacancies occurring and to remove any of the Trustees.
Rule 1a. The Trustees shall have the power (with such consent (if any) as may be required by law) if the Club cannot be maintained or if the same shall cease to be used or of use for the purposes aforesaid to sell the said trust premises or any part thereof and pay and apply the net proceeds of such sale remaining after payment of all expenses for such charitable purposes for the benefit of the inhabitants of the said Parish of Prees and of the surrounding district and in such manner as the Trustees shall think fit.
Rule 2. The Club year shall expire on the 31st December each year.
Rule 3. The Annual General Meeting of the Club shall be held in February each year. Seven days notice of the date of the Annual General Meeting specifying the business to be transacted shall be communicated by advertisement in the local press and by a notice prominently displayed within the Clubhouse. The President or their nominee shall take the chair at the Annual General Meeting, and shall have a casting vote.
Rule 4. The financial accounts of the Club shall be audited by a competent person who has no affiliation with the Club prior to their presentation at the Annual General Meeting.
Rule 5. The President and Vice Presidents of the Club shall be elected annually at the Annual General Meeting.
Rule 6. The Management Committee of the Club shall be elected annually at the Annual General Meeting and shall comprise 12 members: Chairman: Vice Chairman: Secretary: Treasurer: Chairs of the 4 Sub-Committees (Club Premises; Club Grounds; Bar Management; Health & Safety) and 4 other elected members. The Committee will also have as ex officio members: Sports Development representative, the Secretaries of the Sporting Sections: the Membership Secretary and a representative nominated by Prees Parish Council. The Management Committee shall have the power to fill any casual vacancy that may occur, but any members so appointed shall automatically offer themselves for election at the next Annual General Meeting.
Rule 7. Membership of the Club shall be open to anyone, without any discrimination, who is interested in its sports and recreation facilities. New members wishing to join the Club are required to complete an application form. Their name and address shall be prominently exhibited in the Clubhouse for not less than two days before election. The Management Committee shall elect new members and a membership card will be issued. The Management Committee have the right to refuse membership, and in such circumstances the decision and reasons must be provided to the applicant. The applicant shall have a right of appeal against the refusal on giving notice to the Secretary of their desire to appeal within 14 days of the notification of the refusal.
Rule 8. All adult members of the Club (i.e. 18 years of age and over) shall have the right to attend the Annual General Meeting or any Special General Meeting and vote. Junior members (i.e. under 18 years of age) may attend the Annual General Meeting or any Special General Meeting but shall have no vote.
Rule 9. The membership fees shall be ratified annually at the Annual General Meeting, on consideration of a recommendation from the Management Committee. The Club may have different classes of membership and shall keep membership fees at levels that will not pose a significant obstacle to people participating. It will be the responsibility of the Membership Secretary to keep an accurate record of all members.
Rule 10. The Secretary shall convene meetings as and when they consider appropriate provided that Management Committee members shall be given 72 hours notice of a meeting wherever possible. A quorum for the meeting shall be 5 members. The Chairman or their nominee shall take the chair at the meetings, and shall have a casting vote.
Rule 11. The Management Committee shall have the power to manage and superintend all the effects and property of the Club, to borrow money and dispose of the funds and assets for the purpose of the Club and make such arrangements as they think fit for the leasing, laying out, altering, repairing and otherwise maintaining the property of the Club and to appoint groundsmen and other employees of the Club upon such terms and at such remuneration as they think fit and to discharge such employees when they think fit.
Rule 12. A Special General Meeting of the Club may be called when required by the Management Committee or on a requisition sent to the Secretary by no fewer that 10 adult members. Seven days notice of the date of the Special General Meeting specifying the business to be transacted shall be communicated by advertisement in the local press and by a notice prominently displayed within the Clubhouse. The Chairman or their nominee shall take the chair at the Special General Meeting, and shall have a casting vote.
Rule 13. For the avoidance of doubt, any breach of the Laws of the Sport, Code of Conduct, Rules and Ethics of the club and any conduct, act or omission, which, in the view of the Management Committee, is or was detrimental or injurious to any member or to the reputation and interests of the club, may give rise to disciplinary action. This will invoke the Club’s disciplinary procedure as published and displayed on Club notice boards.
Rule 14. Any member ceasing to be a member of the Club shall forfeit all rights or claims upon the Club, its property and funds.
Rule 15. All complaints by members must be made in writing to the Secretary, for submission to and consideration by the Management Committee.
Rule 16. All payments received by the Club shall be used and applied as set out in the Trust Deed of the 12th July 1933 as enrolled and recorded with the Charity Commission (Volume 49 page 57).
Rule 17. The above Rules, and any Club operational Rules and Byelaws made by the Management Committee, may be altered at the Annual General Meeting or a Special General Meeting specifically convened for that purpose. Notice of any proposed alteration to Rules or Byelaws must be given to the Secretary in writing at least 14 days before such Meeting. No alteration shall take effect unless it is confirmed by a majority of two-thirds of those voting at the Meeting.
2. RULES FOR THE OPERATION OF THE CLUB.
Rule 1. The opening hours of the Clubhouse and grounds shall be as permitted by the Licensing Act 2003. The Management Committee shall have power to close the Clubhouse and grounds entirely.
Rule 2. The powers of purchase, sale and supply of intoxicating liquors shall be vested in the Management Committee.
Rule 3. No one under the age of 18 shall be supplied with intoxicating liquors.
Rule 4. No one under the age of 18 shall be permitted in the bar areas of the Clubhouse unless accompanied and supervised by an adult member (i.e. 18 years of age and over).
Rule 5. The Club operates a No Smoking rule and smoking is only allowed outside the Clubhouse in the designated areas.
Rule 6. All members shall pay their bills for every expense they incur in the Club before they leave the Clubhouse, the Club Manager and bar staff having positive orders not to open accounts with any members.
Rule 7. No cycles or motor vehicles of any description shall be ridden or driven on the Clubhouse balcony, cricket and football pitches, bowling greens or all weather games area without prior authorisation.
Rule 8. No horses or dogs shall be permitted on Club property with the exception of guide dogs.
Rule 9. No member shall take from the premises anything that is the property of the Club.
Rule 10. Anyone using Club premises shall treat them with respect and not cause any damage, must not be a nuisance to other members, must not be a nuisance to the neighbouring properties, and must not be noisy when leaving the Club.
Rule 11. Members of opposing teams and their supporters shall be deemed to be members of the Club for the duration of their competition and immediately afterwards.
Rule 12. Members may introduce up to 4 guests at any one time, admitted at the expense of the member. No guest may be introduced on more than 3 occasions per year.
Rule 13. In order to celebrate a special occasion, a member may admit up to 120 guests, as long as 72 hours written notice is provided to the Club Manager of the names and addresses of such guests.
Rule 14. The Management Committee shall have the power to amend the Rules for the operation of the Club as necessary and that any proposed amendments are displayed on the Notice Board for 14 days prior to their adoption at the next Committee meeting. Any member wishing to comment or oppose the new or amended rules should inform the Secretary and has the right to attend the Committee meeting where the rule(s) is to be discussed.